- INVITATION FOR EXPRESSION OF INTEREST from vendors
INVITATION FOR EXPRESSION OF INTEREST from vendors
Network of People Living with HIV/AIDS in Nigeria (NEPWHAN)
35, Justice Sowemimo Street, Off T.Y. Danjuma Street, Asokoro Abuja
INVITATION FOR EXPRESSION OF INTEREST from vendors
Network of People Living with HIV and AIDS in Nigeria (NEPWHAN) is an indigenous non -governmental organization, established in 1998 to serve as a collective voice of PLHIV in Nigeria. The Network coordinates, supervises and monitors programs and activities of Support Groups of People Living with HIV/AID in Nigeria. The organization is registered with Corporate Affairs Commission (CAC) in Nigeria as a charity, non-profit and non-governmental organization. The Network has established structures at the six geopolitical zones and the 36 State of the Federation, including the Federal Capital Territory (FCT). It coordinates the affairs of Support Groups’ membership across the Federation, as the umbrella administrative body of all support groups of people living with HIV in Nigeria.
As a Sub-Recipient to FHI360 on the Global Fund IMPACT Grant, NEPWHAN is implementing the Care and Support Component of the Grant in 11+1 States, which includes Akwa-Ibom and Nasarawa States.
Therefore NEPWHAN is hereby soliciting for expression of interest from accredited dealers (vendors) of the management of supply of goods & services to the organization for Global Fund IMPACT Grant. This will enable NEPWHAN pre-qualify vendors for the purpose of partnering in the supply of goods and services as stated below:
LIST OF ITEMS & SERVICES
1. Stationaries & Consumables
i. A4 Paper, Envelopes, Arch-lever files &flat files, Staple Pins & Staple Machines, Paper Clips, File divider, Cello-tape, Marker, Perforator, Calculator, Writing materials, Ciscor, Office Pins etc.
ii. Bottle water, Dispensable water, Tea items or beverages, Disposable water cup, cleaning materials etc.
2. Communication & Internet service Provision:
i. Rechargeable cards, internet Modem, internet Wi-Fi, web site installation & management, maintenance etc
3. Travel Agents:
i. Airline –booking of air ticket, traveller’s management services within & outside Nigeria etc.
4. Insurance cover for staff:
i. Personal or group life insurance
ii. Accident insurance.
iii. Health Insurance
5. Hotel & Accommodation services:
i. Reservation & booking for hotel accommodation for training/ workshops;(For hotel accommodation, indicate room types)
ii. Office accommodation etc.
6. Catering services:
i. Provision for supply of food; refreshment, lunch and entertainment etc.
7. Maintenance of office equipment
Computers, Printers, Photocopiers, generator plant, Air-condition and light maintenance etc
8. Vehicle Fuelling/Maintenance
9. Office/IT Equipment
10. Accounting software; installation & maintenance
The Requirement for expression of interest or quotation documents should contain the following information:
1. Full details of the company’s profile
2. Evidence of company incorporation with CAC
3. Evidence of execution of similar Job (s) in the past.
4. Evidence of payment taxes/tax identification number
5. Evidence to show accreditation as a licensed dealer on the above items.
6. At least 2 guarantors
N/B: Only the vendors selected will be considered and call for further contract processes.
Guidelines for submission:
Interested vendors should send their applications by e-mail & hard copy to the National Coordinator, Network of People living with HIV/AIDS in Nigeria (NEPWHAN), through: firstname.lastname@example.org, and copy email@example.com. Please indicate clearly the detail information your area of specialization. Only shortlisted vendors would be contacted for further contract processes. Vendors are advised to provide functional e-mail and mobile phone numbers on the expression of interest letter.
The Expression of interest will be addressed as following;
The National Coordinator
N0:35 Sowemimo Street, Off TY Danjuma Street,
Note that the Closing date has been extended by One(1) week.
New closing date:25th May, 2018.
VENDOR PRE-QUALIFICATION CHECK LIST
TYPES OF GOODS OR SERVICES:____________________________________________
S/N ITEM YES NO COMMENT
1 Is there any evidence of registration with CAC? (i.e. COI, CAC7 & CAC2) If Yes please attach. CAC Registration No:
2 Does the organization have a functional business bank account? Bank Name:
3 Does the organization have a (visible/traceable) business address, active telephone number, website and email address?
4 Contact Person (Please attach photocopy of valid ID of contact person) Name:
B: STATUTORY STATUS
1 Does the organization have a Tax Identification No (TIN) TIN:
2 Is there any evidence of Tax remittance for the last 3 years? (please attach)
3 Is there audited financial statement for the last 3 years? (please attach)
4 Is your organization or any of the directors currently in any legal dispute? If Yes, provide further information on the comment section.
C: BUSINESS POSITION
1 Is your organization or any of the directors/partners in a state of bankruptcy, insolvency or receivership?
2 Does any of the staff, management, directors/partners have any relationship/interest with any staff/management of NEPWHAN. If yes, please declare such conflict of interest on the comment section.
3 Does your organization hold a quality management certification? (such as ISO, SON or equivalent if applicable)
4 Indicate the category of goods/services your organization is interested to provide to NEPWHAN Area of Interest:
D: EXPERIENCE AND CAPACITY
1 Is there evidence of past experiences in the area of business?
2 Does the organization have the ability to provide after sales support services?
3 Is there evidence of partnership with product manufacturers? If any, provide manufacturers authorization information. Authorization Information:
• Thick YES or NO for each item on the check list.
• Ensure to get relevant explanation for each item on the check list and populate in the comments column accordingly.
S/N COMPANY NAME NAME OF CONTACT PERSON TITLE PHONE NO EMAIL
I, the undersigned hereby certify that to the best of my knowledge, the particulars given in this submission are correct and verifiable.
For (Name of Company)
____________________________ _______________________ ________________________
Name: Title: Date:
Sign: Phone no:
Posted: May 02, 2013
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