- INVITATION FOR EXPRESSION OF INTEREST (EOI)
INVITATION FOR EXPRESSION OF INTEREST (EOI)
Network of People Living with HIV/AIDS in Nigeria (NEPWHAN)
35, Justice Sowemimo Street, Off T.Y. Danjuma Street, Asokoro Abuja
EXPRESSION OF INTEREST (EOI) REQUEST
Network of People Living with HIV and AIDS in Nigeria (NEPWHAN) is an indigenous non -governmental organization, established in 1998 to serve as a collective voice of (People Living with HIV) PLHIV in Nigeria. The Network coordinates, supervises and monitors programs and activities of Support Groups of People Living with HIV/AID in Nigeria. The organization is registered with Corporate Affairs Commission (CAC) in Nigeria as a charity, non-profit and non-governmental organization. The Network has established structures at the six geopolitical zones and the 36 State of the Federation, including the Federal Capital Territory (FCT).
INVITATION TO SUBMIT EXPRESSION OF INTEREST (EOI)
NEPWHAN is hereby soliciting for expression of interest from accredited dealers (vendors) of the management of supply of goods & services to the organization for Global Fund IMPACT Grant. This will enable NEPWHAN pre-qualify vendors for the purpose of partnering in the supply of goods and services, we therefore invite interested and reputable companies to submit their Expression of Interest (EOI) which demonstrate their capacity to deliver on the category of goods or services selected from the list within the below appendix. This will enable NEPWHAN pre-qualify vendors for the supply of goods and services required.
LOTS OF ITEMS & SERVICES
i. A4 Paper, Envelopes, Arch-lever files &flat files, Staple Pins & Staple Machines, Paper Clips, File divider, Cello-tape, Marker, Perforator, Calculator, Writing materials, Scissors, Office Pins etc.
ii. Bottle water, Dispensable water, Tea items or beverages, Disposable water cup, cleaning materials etc.
2. Provisions & Consumables:
i. Milk, Milo, Bourvita, Sugar, Biscuit, Bottle water, Tissue paper, Toiletry materials, Washing Materials etc.
3. Communication & Internet service Provision:
i. Rechargeable cards, internet Modem, internet Wi-Fi, web site installation & management etc
4. Catering services:
i. Provision for supply of food, refreshment, lunch and entertainment etc.
5. Electrical Installation & maintenance:
i. Office light maintenance, supply of electrical materials etc
6. Supply of Fuel: Supply of fuel at standard or generally accepted rate on periodic basis
7. Vehicle Maintenance: Repair & Maintenance of official vehicles which includes Toyota Hilux, Ford Ranger etc on periodic basis.
8. Car Hire services: Within Abuja, Oyo, Imo, Rivers, Sokoto, Kano, C/Rivers, A/Ibom, Taraba, Benue, and Kaduna, Nasarawa, Lagos & other states.
The Requirement for expression of interest or quotation documents should contain the following information:
1. Full profile of company detailing ownership structure, list of Directors, verifiable address, contact details, e-emails, website etc.
2. Evidence of registration with Corporate Affairs Commission (CAC). Also, memorandum & article of association.
3. Evidence of execution of similar job (s) in the past such as Award letters, completion certificates etc.
4. Evidence of Tax clearance certificate/Tax Identification Number
5. Evidence to show accreditation as a licensed dealer on the above
6. Most recent company’s audited account (2017 or 2018)
7. At least 2 guarantors
N/B: Only the vendors selected will be considered and called for further contract processes.
Find also attached Vendors prequalification checklist as Annex (to be filled by the vendor)
GUIDELINES FOR SUBMISSION:
Interested vendors should send their applications by hard copy to the National Coordinator, Network of People living with HIV/AIDS in Nigeria (NEPWHAN). Original copy of Expression of Interest must be in English Language and submitted once in a sealed envelope with completed NEPWHAN vendor prequalification checklist (see annex below) and addressed to:
THE NATIONAL COORDINATOR
No.35 Sowemimo Street, Off TY Danjuma Street,
Top corner of the sealed envelope should have indicated clearly the lot number(s) the vendor is expressing interest in.
DEADLINE FOR SUBMISSION
Submission of EOIs at the address stated above closes on 4th March, 2019 by 4pm.
The applications received will be opened on 7th March 2019 by 10:00am in the presence of Company’s representatives who choose to attend on the date specified above at NEPWHAN office located at No. 35 Justice Sowemimo Street, off TY Danjuma Street, Asokoro, Abuja.
Request for further clarification and enquiry prior to close of submission should be made to firstname.lastname@example.org and email@example.com
For: National Coordinator NEPWHAN
i. NEPWHAN reserves the right to reject or accept any Expression of interest without incurring any liabilities to the bidders.
ii. NEPWHAN shall not be held responsible for disqualifying submissions that do not comply with the submission guidelines
iii. Late submissions will not be accepted
iv. NEPWHAN shall verify any or all documents and claims made by applicants and will disqualify bidders with falsified documents and claims.
v. This Request for Expression of Interest shall not be construed as a commitment on the part of NEPWHAN to award a contract to any Vendor, nor shall it entitle any Company submitting documents to make any claims or seek any indemnity from NEPWHAN
VENDOR PRE-QUALIFICATION CHECK LIST
COMPANY/BUSINESS NAME: _______________________________________________
TYPES OF GOODS OR SERVICES: ___________________________________________
S/N ITEM YES NO COMMENT
1 Is there any evidence of registration with CAC? (i.e. COI, CAC7 & CAC2) If Yes please attach. CAC Registration No:
2 Does the organization have a functional business bank account? Bank Name:
3 Does the organization have a (visible/traceable) business address, active telephone number, website and email address?
4 Contact Person (Please attach photocopy of valid ID of contact person) Name:
B: STATUTORY STATUS
1 Does the organization have a Tax Identification No (TIN) TIN:
2 Is there any evidence of Tax remittance for the last 3 years? (please attach)
3 Is there audited financial statement for the last 3 years? (please attach)
4 Is your organization or any of the directors currently in any legal dispute? If Yes, provide further information on the comment section.
C: BUSINESS POSITION
1 Is your organization or any of the directors/partners in a state of bankruptcy, insolvency or receivership?
2 Does any of the staff, management, directors/partners have any relationship/interest with any staff/management of NEPWHAN. If yes, please declare such conflict of interest on the comment section.
3 Does your organization hold a quality management certification? (such as ISO, SON or equivalent if applicable)
4 Indicate the category of goods/services your organization is interested to provide to NEPWHAN Area of Interest:
D: EXPERIENCE AND CAPACITY
1 Is there evidence of past experiences in the area of business?
2 Does the organization have the ability to provide after sales support services?
3 Is there evidence of partnership with product manufacturers? If any, provide manufacturers authorization information. Authorization Information:
• Thick YES or NO for each item on the check list.
• Ensure to get relevant explanation for each item on the check list and populate in the comments column accordingly.
S/N COMPANY NAME NAME OF CONTACT PERSON TITLE PHONE NO EMAIL
I, the undersigned hereby certify that to the best of my knowledge, the particulars given in this submission are correct and verifiable.
For (Name of Company)
____________________________ _______________________ ________________________
Name: Title: Date:
Sign: Phone no:
Posted: May 02, 2013
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